Although technology is on the rise in our offices, so is our paper consumption with the average office worker going through a whopping 10,000 sheets a year that totals £40 worth. 6,800 of those sheets are wasted. Even for small businesses, going “paperless” could save a lot of money and reduce waste. This money could then add value elsewhere in the company. “Paperless” doesn’t mean no paper at all. It means limiting the amount you use as much as you can.
Whilst there are benefits, there are also risks to this idea. There will always be security concerns and GDPR will mean businesses need to keep far tighter control on the assets that contain data that can identify their workers or clients.
Printing will still be necessary for some things but limiting it to only essentials and making employees aware of why cutting down paper use is so important is vital for a paperless office to work. A good start will be to teach employees about smart printers and how they work. Maybe adding a cost per print or a key card system could help with this. Only give office seniors or managers key cards and everything that needs printing must go through them. If you cannot afford to spend money on this then there are simple ways that paper usage can be cut down for free. For example, recycling sheets that have already been used and printing on both sides of the paper.
At 121 IT we endeavour to take laptops to meetings to cut down on paper use. It also saves on writing things twice (on paper and typing it up), is secure if encrypted and can be stored directly to the cloud if connected to the internet. This could be beneficial to the environment and to your business in terms of cost and efficiency. We feel it is very much worth the change.
Authors of original article: Connor Jones, Maggie Holland Bobby Hellard
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